Terms of Service

1. Acceptance of Terms

By accessing or using My Class Roll (the "Service"), operated by Bay Crew Tech LLC, a California limited liability company ("we," "us," or "our"), you agree to be bound by these Terms of Service ("Terms"). If you are using the Service on behalf of an educational institution, you represent that you have the authority to bind that institution to these Terms.

2. Description of Service

My Class Roll is a web-based student attendance tracking platform designed for educational institutions. The Service enables administrators to manage teachers and classes, teachers to record student attendance, and students to self-check-in via QR code. The Service generates attendance reports for institutional compliance purposes, including SEVIS reporting.

3. Accounts and Access

Administrator Accounts: Each subscribing institution has one or more administrator accounts. Administrators are responsible for creating teacher accounts and managing institutional data within the Service.

Teacher Accounts: Teachers receive accounts via administrator invitation. Teachers are responsible for maintaining the confidentiality of their login credentials.

Student Access: Students do not have accounts. Students interact with the Service only through QR code self-check-in pages, which do not require authentication.

You are responsible for all activity that occurs under your account. You must notify us immediately of any unauthorized use.

4. Subscription and Payment

The Service is offered on a subscription basis with the following tiers:

• Starter: $20/month or $199/year — up to 5 teachers and 100 active students
• Professional: $50/month or $499/year — up to 15 teachers and 500 active students
• Enterprise: Custom pricing — unlimited teachers and students, with dedicated onboarding and SLA

All plans include every feature. Tiers differ only by capacity. Payment is due at the beginning of each billing period. Subscriptions renew automatically unless canceled before the renewal date.

We offer a 30-day free trial for new institutions. No payment information is required to start the trial.

We reserve the right to modify pricing with 30 days' notice to current subscribers. Price changes will take effect at the next billing cycle following the notice period.

5. Data Ownership

Your Data: All student data, attendance records, and institutional data entered into the Service ("Customer Data") remains the property of the subscribing institution. We do not claim ownership of Customer Data.

License to Us: You grant us a limited license to use, process, and store Customer Data solely for the purpose of providing the Service. This license terminates when your subscription ends and data deletion is completed.

Export: You may export your Customer Data at any time in CSV or XLSX format through the Service's reporting features.

6. Data Integrity and Immutability

The Service uses an append-only event log for attendance records. This means:

• Attendance records are never overwritten or deleted from the system
• Changes to attendance status are recorded as new events, preserving the full history
• Self-check-in timestamps are immutable once recorded
• Removing a student from a class does not delete their attendance history

This design is intentional and supports compliance with federal record-keeping requirements. It cannot be overridden by any user of the Service.

7. Data Retention

Attendance records are retained for up to 10 years from the date of creation to support SEVIS compliance and institutional audit requirements. Records are stored using an append-only event log and are never overwritten or deleted.

Upon cancellation or termination, your data will be retained for 90 days during which you may export it. After 90 days, we may delete your data upon written request. If you require earlier deletion, we will process it within 30 days.

8. Acceptable Use

You agree not to:

• Use the Service for any unlawful purpose
• Attempt to access data belonging to other institutions
• Share account credentials with unauthorized individuals
• Interfere with or disrupt the Service's infrastructure
• Reverse engineer, decompile, or attempt to extract the source code of the Service
• Use automated scripts or bots to interact with the Service without prior authorization

9. Service Availability

We strive to maintain high availability of the Service but do not guarantee uninterrupted access. We may temporarily suspend the Service for maintenance, updates, or security reasons. We will provide reasonable advance notice of planned downtime when possible.

10. Disclaimer of Warranties

THE SERVICE IS PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS, WITH ALL FAULTS AND WITHOUT WARRANTY OF ANY KIND, EXPRESS, IMPLIED, OR STATUTORY. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, BAY CREW TECH LLC DISCLAIMS ALL WARRANTIES, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, TITLE, AND ANY WARRANTIES ARISING OUT OF COURSE OF DEALING, COURSE OF PERFORMANCE, OR USAGE OF TRADE.

WE DO NOT WARRANT THAT: (a) THE SERVICE WILL BE UNINTERRUPTED, TIMELY, SECURE, OR ERROR-FREE; (b) DEFECTS OR ERRORS WILL BE CORRECTED; (c) THE SERVICE OR THE SERVERS THAT MAKE IT AVAILABLE ARE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS; OR (d) THE SERVICE WILL MEET YOUR REQUIREMENTS OR EXPECTATIONS.

YOU ACKNOWLEDGE THAT THE SERVICE IS A TOOL THAT GENERATES REPORTS AND RECORDS TO SUPPORT YOUR INSTITUTION'S COMPLIANCE EFFORTS, BUT IT DOES NOT GUARANTEE COMPLIANCE WITH FERPA, SEVIS, THE NY SHIELD ACT, THE CALIFORNIA CONSUMER PRIVACY ACT, OR ANY OTHER LAW, REGULATION, OR STANDARD. THE INSTITUTION REMAINS SOLELY RESPONSIBLE FOR ITS COMPLIANCE OBLIGATIONS, INCLUDING THE ACCURACY OF DATA ENTERED, REVIEW OF GENERATED REPORTS, AND TIMELY SUBMISSION TO ANY GOVERNMENTAL AUTHORITY.

NO ADVICE OR INFORMATION, WHETHER ORAL OR WRITTEN, OBTAINED FROM US OR THROUGH THE SERVICE SHALL CREATE ANY WARRANTY NOT EXPRESSLY STATED IN THESE TERMS. CALIFORNIA RESIDENTS: PURSUANT TO CALIFORNIA CIVIL CODE § 1789.3, YOU MAY REPORT COMPLAINTS TO THE COMPLAINT ASSISTANCE UNIT OF THE DIVISION OF CONSUMER SERVICES OF THE CALIFORNIA DEPARTMENT OF CONSUMER AFFAIRS BY CONTACTING THEM IN WRITING AT 1625 NORTH MARKET BLVD., SACRAMENTO, CA 95834, OR BY TELEPHONE AT (800) 952-5210. SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF CERTAIN WARRANTIES, SO SOME OF THE ABOVE EXCLUSIONS MAY NOT APPLY TO YOU.

11. Force Majeure

Neither party shall be liable for any failure or delay in the performance of its obligations under these Terms (other than payment obligations) to the extent such failure or delay is caused by events beyond the party's reasonable control, including but not limited to: acts of God, natural disasters, fire, flood, earthquake, severe weather, pandemic or epidemic, war, terrorism, civil unrest, governmental order or action, embargoes, labor disputes, strikes, internet or telecommunications failures, power outages, denial-of-service or other cyberattacks not caused by the affected party's failure to maintain reasonable security, failure or interruption of upstream service providers (including hosting, payment processing, email delivery, and DNS providers), or third-party security incidents.

The party affected shall promptly notify the other party of the force majeure event and shall use commercially reasonable efforts to resume performance as soon as practicable. If a force majeure event continues for more than thirty (30) consecutive days, either party may terminate the affected portion of the Service without penalty by written notice to the other party.

12. Limitation of Liability

To the maximum extent permitted by law, Bay Crew Tech LLC shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of data, loss of revenue, or loss of compliance status, arising out of or related to your use of the Service.

Our total cumulative liability for all claims related to the Service shall not exceed the amount you paid us in the 12 months preceding the claim.

The Service generates attendance reports to support compliance but does not guarantee compliance with any specific regulatory requirement. Institutions are responsible for ensuring their own compliance with SEVIS, FERPA, and other applicable regulations.

13. Termination

By You: You may cancel your subscription at any time. Upon cancellation, your access will continue until the end of the current billing period. After that, your data will be retained for 90 days, during which you may export it. After 90 days, we may delete your data.

By Us: We may suspend or terminate your access if you violate these Terms. We will provide 30 days' notice for termination without cause, allowing you to export your data.

14. Changes to Terms

We may modify these Terms from time to time. We will notify administrators of material changes via email at least 30 days before they take effect. Continued use of the Service after changes take effect constitutes acceptance of the modified Terms.

15. Governing Law, Venue, and Dispute Resolution

These Terms, and any dispute, claim, or controversy arising out of or relating to these Terms or the Service (whether in contract, tort, or otherwise), shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflict-of-law principles. The United Nations Convention on Contracts for the International Sale of Goods does not apply.

The parties irrevocably agree that any action, suit, or proceeding arising out of or relating to these Terms or the Service shall be brought exclusively in the state or federal courts located in Yolo County, California. Each party irrevocably consents to the personal jurisdiction and venue of such courts and waives any objection based on inconvenient forum, lack of personal jurisdiction, or improper venue.

Each party knowingly, voluntarily, and intentionally waives any right to a trial by jury in any action or proceeding arising out of or relating to these Terms.

This Section does not apply to any agreement that the parties separately execute (such as a Pilot Agreement, Master Services Agreement, or amendment) which expressly designates a different governing law or venue. In the event of conflict between this Section and a separately signed agreement, the separately signed agreement controls for the matters it covers.

16. Contact

For questions about these Terms, contact us at:

Bay Crew Tech LLC
Email: support@myclassroll.com
Web: myclassroll.com